FOOD Vendor Registration- 51st Annual Market Days Festival

Description

FOOD VENDOR APPLICATION ONLY 

Intown Concord is thrilled to invite you to participate in our 51st Annual Market Days Festival, one of New England's largest and most exciting events! With over 160 vendors and reaching a diverse audience of over 50,000 attendees, this three-day extravaganza promises non-stop music, entertainment, food, and shopping in downtown Concord. 

Vendor registration opens February 1, 2025. Early-bird Pricing until April 30, 2025. Registration deadline May 30, 2025. If you are a non-food vendor please register HERE.  

IMPORTANT FOOD VENDOR INFORMATION- PLEASE READ BEFORE APPLYING

To give all participants the opportunity to enjoy and benefit from the Market Days Festival and activities, Intown Concord, is committed to providing a friendly, safe, and supportive, environment for all event attendees and participants, regardless of gender, age, sex, color, marital status, creed, national origin, sexual orientation, gender identity, gender expression, physical or mental disability, physical appearance, body size, race, ethnicity, religion, or other group identity protected by law.

Event Dates and Timing:

• June 26, 27, 28, 2025
• 10 am – 10 pm each day (rain or shine)
• Headlining performances from 8 pm-10 pm each night. Vendors have the choice to close at 8 pm or stay open during these performances. 
• NOTE: All booths must be staffed every day from 10 am- 8 pm. Please confirm you can staff your booth prior to applying for the festival. 

Application for Booth Space: 

The submission of this Vendor Application and its acceptance constitutes a binding contract. Completing the application does not guarantee a vendor space. Intown Concord (ITC) reserves the right to reject any application for booth space for any reason. If any Vendor changes management or is purchased by another person, company, or organization, this Application becomes binding on such person, company or organization. 

Vendors and their representatives shall at all times conduct themselves in a professional manner and shall not disparage or defame fellow exhibiting companies or organizations, Vendors, Sponsors, or ITC. Vulgar language, profanity or inappropriate signage / displays will not be tolerated. Festival officials reserve the right, at their sole discretion, to remove any person(s) and/or item(s) deemed offensive. 

Booth Space Specifications: 

Only the space is provided. The Vendor must provide any tents or other equipment used in the space.  All materials must fit within the confines of the space reserved.  NO TENTS DEEPER THAN 15’. Tents must be properly weighted and secured at all times. City of Concord will inspect all tents prior to festival opening. Until tent is properly secured, vendor is not cleared to open for business.  

Booth Space Assignments: 

ITC reserves the right to define the booth locations, change the booth layout plan or to change the location assigned to Vendor at any time as it may, in its sole discretion, deem necessary in the best interest of the MDF. Vendor shall not sublet or permit the use of all or any part of the booth, nor shall Vendor assign this Application in whole or in part, without written notice to and approval from ITC. Intown Concord DOES NOT GUARANTEE a vendor will be placed in a requested location. ITC will do their best to honor special requests, but these are NOT GUARANTEED.  ITC does not offer exclusivity to any business type. 

Trash: 

Vendors must dispose of their own trash in the rollaway dumpsters provided on School Street.  Vendors may not dispose of trash in event trash receptacles or leave trash on the street or sidewalk at night or when the event closes. ALL TRASH MUST BE DISPOSED OF PROPERLY. All food vendors/ trucks must dispose of their grease off site. NO DUMPING IN TRASH RECEPTACLES. Failure to comply with Trash / Grease disposal will result in a $250 fine. 

Composting services will be provided for all food vendors. Each vendor will receive a 64-gallon composting tote and a 5- gallon bucket. Compost totes should be brought to the front of your booth each night for pick-up by Renewal Composting in the morning. 

Electricity and Water: 

ELECTRICITY and WATER ARE NOT AVAILABLE ON FESTIVAL SITE. Generators are allowed, however they must be “SILENT” generators with a volume output less than 65 decibels. This requirement is STRICTLY enforced.  Propane grills are not allowed at festival. 

Open and Closing Times: 

All vendors must be on site, and all supply vehicles must be off the festival area by 9:00 am daily. Vendors are expected to be open during festival hours. The Concord Police Department patrols the festival area overnight. Tents and other goods may be left at your own risk. For pedestrian safety, no vehicles may be operated on Main Street or designated festival areas between 10:00am and 10:00pm. Setup will take place on Thursday morning with layout and arrival time sent via email in advance. 

Payment: 

Vendors must provide payment for Booth Space with their Application.

Cancellation/Refund Policy: 

If ITC is required to cancel all or any part of the MDF, it will refund registration fees. Vendors who wish to cancel their participation must do so in writing before May 10, and are subject to a $50 administrative fee. Cancellations received after May 10, 2025 are non-refundable. This policy applies regardless of the execution date of this Application and regardless of any re-sale of booth space by ITC. Vendors are encouraged to seek appropriate insurance protection against cancellation. The Market Days Festival is a rain or shine event.

Waiver & Indemnification: 

This Application shall not constitute or be considered a partnership, employer-employee relationship, joint venture or agency between ITC and Vendor. Vendor hereby agrees to and does indemnify, hold harmless, and defend ITC, its officers, employees, committee members and associates (collectively “Indemnified Parties”) from and against any and all liability, responsibility, loss, damage, cost or expense of any kind whatsoever (including but not limited to cost, interest and attorneys’ fees) which any Indemnified Party may incur, pay or be required to pay incident to or arising directly or indirectly from any act or omission by Vendor or any of its employees, servants or agents. Vendor further agrees to waive all of its right against and agrees that the Indemnified Parties shall not be responsible in any way for damage, loss, or destruction of any property of Vendor or injury to Vendor or its representatives, agents, employees, licensees or invitees. Vendor is responsible for obtaining all appropriate business personal property and general liability insurance covering its participation in the MDF.

Insurance:  

Vendor shall furnish a valid Certificate of Insurance, providing the following coverage: Comprehensive general liability insurance, including without limitation, coverage for the following:  products liability, completed operations, acts of independent contractors and blanket contractual liability coverage, with a combined single limit of not less than $1,000,000 per occurrence for bodily injury, personal injury, property damage and advertising injury which shall be written by a financially responsible insurance company on an occurrence basis and naming INTOWN CONCORD, 49 S. Main Street, Concord, NH 03301 & the CITY OF CONCORD, 41 Green Street, Concord, NH, 03301 as Additionally Insured.  Such coverage may not be canceled without 30 days’ prior written notice to INTOWN CONCORD, Attn: Jessica Martin. Please do not send your insurance certificate prior to applying for the event. 

Insurance is required for all vendors. Group Vendor Liability Insurance is available through E&S Insurance; contact Fairley Kenneally (603) 293-2791, fairley@esinsurance.net.

Assessment of Additional Fees: 

Any Vendor causing a vehicle to be operated on Main Street or other designated areas during festival hours will be subject to a $250 fine.  Any Vendor found to have deposited trash or recycling in any space or receptacle other than those designated for Vendor use, will be assessed a $250 fine. Any property damage, staining of sidewalks with grease or other substances, benches or streets caused by Vendor and/or their customers, shall be liable for the full cost of repair, replacement or cleanup.  All repairs, replacement or cleanup improvements shall be approved & facilitated by Intown Concord. 

Booth Size Limit & Duplication:

• A booth size limit of 30 feet will be enforced to accommodate more businesses and organizations.
• We are no longer accepting duplicate booths from the same company/individuals/family members. The reason for this is because we are trying to include as many different vendors as possible.  

City Licensing:

• ALL PERMITING IS ONLINE
• Food vendors that do not currently have an annual license with the City of Concord will need to complete the Temporary Food License/Peddler’s Combo (FOOD ONLY). $50.00 (per day). 
• Use Intown Concord’s address 49 S Main (no periods on St) when prompted in the application.
• Contact Brian Santiago, Health & Safety Officer, City of Concord (603) 225-8580 with questions on licensing.

If you are an Intown Concord supporter your 10% discount will automatically be deducted before payment. 

For a PDF Vendor Application Click HERE